Five usability tips for Microsoft's Surface RT

Most of the time, if something tries to be good at two things, it ends up being not so good at either one.

(Credit: Josh Miller/CNET)

Microsoft's Surface can be used like a laptop or like a touchscreen tablet. You can also switch between the Metro touch interface and the conventional Windows desktop, which was designed with a hardware keyboard in mind.

One of the downsides of the Surface as a tablet is Metro's learning curve. Pinching, swiping and tapping are all part of opening apps, files and settings in Metro. Unfortunately, it isn't always clear where an application's settings are hiding, or which gestures it supports.

Surface's Touch Cover keyboard is cramped for average-sized hands. Still, a hardware keyboard is a requirement for using the standard Windows desktop rather than Metro, even with all the typos. There's one key in particular I'd be lost without: when you need to get a lot of work done in a short time, nothing beats the Windows key.

Here are five ways to make the Surface easier to use as both a Metro touch tablet and a conventional Windows PC.

Improve your view of the desktop

The Surface touchscreen is as crowded as the device's keyboard. Many items are difficult to see, and some linked text, buttons and icons are so small that they're impossible to select by touching.

You can zoom the Surface touchscreen in and out by pinching or spreading two or more fingers on the screen. Depending on the app, you can do the same from the keyboard by pressing Ctrl + (plus sign) and Ctrl - (minus sign).

To enlarge the default desktop view, press and hold a blank area of the desktop and choose Personalise on the context menu. Tap the Display link in the lower-left corner of the Personalisation window. In the Display window, select Medium — 125%, and press Apply.

Enlarge the default display size on the Surface RT desktop and elsewhere by selecting Medium — 125%, or choose a custom size.
(Screenshot by Dennis O'Reilly/CNET)

To choose another size, press "Custom sizing options", select a percentage on either the drop-down menu or the slider control and press OK.

List Surface keyboard shortcuts on the desktop background

Last November, we described how to use the Surface touchscreen and keyboard shortcuts to access settings and apps. There are too many Windows-key shortcuts for us to remember, so we put the shortcuts we use most often on the desktop wallpaper.

First, create a text document that lists the shortcuts. Here's the list we came up with after we converted it to a JPEG file:

Convert a text file of the Surface's Windows key shortcuts to a JPEG and then use the image as the desktop wallpaper.
(Screenshot by Dennis O'Reilly/CNET)

Capture the shortcuts in the text editor as an image by simultaneously pressing the volume-down button on the left side of the Surface and the Windows button at the bottom of the touchscreen. Next, open the Paint app by pressing the Windows key, typing paint and pressing enter. Press Ctrl V to paste the screen image into the Paint window.

To remove everything but the shortcut text, select only the text, press Ctrl C to copy the selection, press Ctrl N to open a new file (don't save the original), press Ctrl V to paste the selection, press Ctrl S to save the file, name the file something like "Surface keyboard shortcuts" and press Enter.

Now press Windows D to return to the desktop, press and hold on the desktop to open the context menu, choose Personalise, select Desktop Background at the bottom of the screen, press Browse, navigate to the folder holding the shortcut image and press OK.

After the folder contents appear in the window, select the shortcuts image, choose Center under "Picture position", select "Change background colour", choose a white background (if you wish), press OK and finally press the Save Changes button. Your list of keyboard shortcuts will appear as your desktop wallpaper. To view the list, simply press Windows D to open the desktop.

Switch to the alternative on-screen keyboard

When you're using the Surface in tablet mode via the touchscreen, you're likely to access the onscreen keyboard regularly to sign in to services and enter other information. The virtual keyboard that appears by default on the Surface's screen has fewer features than the device's alternative keyboard.

To enable the alternative on-screen keyboard in Metro, swipe the right edge of the screen inward, select Settings, then Change PC settings and finally Ease of Access. In the drop-down menu, under "Pressing Windows + Volume Up will turn on", select On-Screen Keyboard.

Enable the Surface's alternative keyboard via a Windows-key shortcut by changing this option in Ease of Access.
(Screenshot by Dennis O'Reilly/CNET)

Now when you simultaneously press the volume-up button on the left side of the screen (in landscape mode) and the Windows button at the bottom of the screen, a keyboard appears that you can resize as well as reposition; you can move the default on-screen keyboard but you can't change its size.

Press the virtual keyboard's Fn key in the bottom-left corner to convert the top row of numbers into numbered function keys. For example, to browse in full-screen mode, press the Windows key and volume up to launch the on-screen keyboard, then the Fn key and then F11.

Another nice feature of the alternative keyboard that's missing on the standard keyboard is the predictive text that appears above the keys as you type.

Update the preview version of Office Home & Student 2013 RT

It would be difficult to justify the Surface's price tag (plus extra for the Touch Cover keyboard) if it didn't include Microsoft Office Home & Student 2013 RT, dumbed down though it may be. To upgrade the Preview version, press the Windows key, type "control panel" (without the quotes), press Enter and select Windows Update.

Press "View update history" on the left side of the Windows Update window and scan the list of updates for Update for Microsoft Office Home & Student 2013 RT Preview (KB2748583). The Microsoft Support site provides more information about the update to what the company calls the "final release version" of Word 2013 RT, Excel 2013 RT, PowerPoint 2013 RT and OneNote 2013 RT.

Turn up the speaker volume

Most people use headphones when playing media on a Surface, which is probably a good thing, considering the quality of the device's built-in speakers. If you find the default speaker volume too low, you can change it via the Control Panel Sound applet. Open Control Panel as described above, press Sound, select Speakers, press Properties, choose the Enhancements tabs and check Loudness Equalization.

The other enhancement options are Bass Boost, Virtual Surround (which is intended for connections to receivers with a Matrix decoder) and Room Correction. The last option runs a Room Calibration wizard and claims to compensate for "room and speaker characteristics". After you make your selections, press OK twice.

Via CNET.com



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